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Introducing your go-to podcast for all things public procurement

August 4, 2021 | Bonfire Interactive

Introducing the Inside Public Procurement podcast. Get stories. Get connected. Get inspired.

Does it ever feel like you’re working in a bubble? Or like you’re the lone procurement wolf in your organization? Whether you’re a team of one or 21, a seasoned pro or new to the game, we’re excited to share a new way for you to stay informed, connected, and inspired…

Introducing our new Inside Public Procurement podcast – your audio destination for all things public procurement!

Say hello to Inside Public Procurement

In-depth, informative, and featuring insights from on-the-ground experts, the Inside Public Procurement podcast has been crafted with your needs, questions, and challenges in mind. 

Stay connected to thought leaders, success stories, and latest trends in public purchasing – all on your morning walk or drive home.

Real-world procurement stories. Inspiring ideas. And a community of public sector peers. Subscribe now and listen on our website, or wherever you get your podcasts!

Take an unfiltered dive into public procurement

Public procurement teams have a lot on their plates these days. The Inside Public Procurement podcast is designed to give you an edge tackling everyday challenges, understanding emerging issues, and crushing your professional and organizational goals. We bring you insights and ideas from leaders and practitioners across North America whose expertise runs the gamut from state and local government to K-12 and higher education to transit, utilities, and more.

Connect with your procurement community

Consider this podcast your go-to space for learning tips, tricks, and best practices straight from your peers. It’s not just educational – it’s also fun, connected, and collaborative. Our podcast guests are enthusiastic about sharing their insights and helping everyone win. Through our conversations, we’ll aim to forge new connections and strengthen collaboration within the public procurement community.

Check out the first three episodes today

Good news! The first three episodes of Inside Public Procurement are already live. So grab those earbuds and fill your head with big ideas and inspiring stories that will transform the way you work, think, and innovate.

All you have to do is go to our website or find us on Spotify, Apple Podcasts, Google Podcasts, or wherever you get your podcasts!

Here’s what you’ll discover in our first three episodes:

Episode 1: The benefits of collaborative purchasing

In our kickoff episode, we chat with Jennifer Frates, Chief Procurement Officer at Barnstable County. Speaking from 15 years of experience in public procurement, she shares the big wins her procurement team has seen through collaborative purchasing with the 15 towns in her Cape Cod county. From making better use of taxpayer dollars to expanding institutional knowledge, our conversation topics are brimming with aha moments. 

Check out the first episode today!

Episode 2: Working together across generations

In episode two, we go in-depth with Joanna Hunt and take a walk on the fun – and sexy – side of procurement. Joanna is a Retail Buyer and Customer Experience Professional at Central Washington University. Offering insights for public procurement pros at every stage of their career, she gives us her take on the generational gap in supply chain management, the nitty-gritty of procurement, and what the next generation of procurement specialists needs to know. 

Dive into episode two now!

Episode 3: Why internal customer service matters

In our third episode, Aaron Howell of Kennesaw State University tells us why strong internal customer service is a game-changer in public procurement. As Vice President for Finance and Chief Financial Officer with 25 years of higher education experience, he offers actionable insights you can use to embrace a culture of good customer service and enhance relationships with your internal clients.

Get the full scoop on episode three!

We’ll be releasing a new Inside Public Procurement podcast every two weeks. Stay tuned! And be sure to connect with us on LinkedIn and Twitter to let us know what you think. If you have an idea for the show or want to come on as a guest, email us at [email protected]

About the author

Bonfire Interactive blog author default

Bonfire Interactive

Bonfire helps public procurement teams reach better sourcing outcomes through an experience that’s blazingly fast, powered by peer insights, and so easy to use—vendors love it just as much as buyers do.

What is a #BonfireProcurementHero?

July 16, 2021 | Bonfire Interactive

#BonfireProcurementHero conducting a consensus meeting

You work tirelessly behind the scenes to make communities better. You’re the stewards of taxpayer dollars, finding the best value without sacrificing compliance or transparency. And, when crisis strikes, you’re the backbone of emergency response, ensuring citizens stay safe.

For all these reasons and more, procurement professionals are truly the unsung heroes of our communities. But we’re here to change that.

Introducing our 2021 #BonfireProcurementHeroes! Every week we’ll be featuring a different #BonfireProcurementHero on our Twitter and LinkedIn feeds. Because your work deserves to be championed and celebrated. 

What makes procurement professionals superstars in our eyes? Here are some of the most admirable qualities of #BonfireProcurementHeroes.

They are community builders

#BonfireProcurementHeroes work hard to spend taxpayer dollars responsibly and put them back into the community. They strategize to make sure projects always bring the best value to citizens — not only economic, but also social, environmental, cultural, and beyond.

Just ask #BonfireProcurementHero Cliff Chroust of Ventura County. He and his team switched to Bonfire eProcurement to dramatically cut costs and divert more funds to valuable goods and services for over 800,000 residents in Southern California. 

For Cliff’s colleague and fellow #BonfireProcurementHero Tara Carruth, that makes it easier to collaborate with community partners and stakeholders to end homelessness in the county — just one of the many initiatives eProcurement is supporting.

Doing away with paper-based processes has enabled the procurement team to speed their response times, better collaborate with stakeholders, and minimize their environmental footprint. Overall, those improvements make Ventura County better strategic partners and public stewards.

They are innovators

As outside-the-box thinkers, #BonfireProcurementHeroes are open to new ideas and possibilities. You’ll never hear them base a decision on “the way it’s always been done.” Instead, they’re always on the lookout for ways to help their team, colleagues, stakeholders, and vendors work together more effectively and deliver better results.

Take #BonfireProcurementHero Michael Brinton of the Metropolitan Transportation Commission (MTC). Michael and his team coordinate transportation-related procurement for nine counties and seven million residents in the San Francisco Bay Area.

With the number of project requests outpacing MTC’s internal resources, Michael knew the agency’s existing paper-based processes were holding them back. His innovative thinking inspired a transition to Bonfire, which eliminated inefficient hardcopy processes.

With improvements to evaluator panel meetings, data and scoring management, and project timelines, the Contracts team has seen some big wins. They’re now completing projects 200% faster, providing vendors with easier processes, and saving valuable taxpayer dollars.

They are collaborators

Every day, #BonfireProcurementHeroes collaborate with stakeholders and internal clients to match agency needs with stellar vendors. Their ability to bridge gaps, bring people and ideas together, and build consensus is a critical factor in getting projects done on time and on budget. And that translates to delivering the best possible goods and services for citizens.

Case in point: #BonfireProcurementHero Sonya Collins. As Director of Procurement for Great Lakes Water Authority, Sonya’s team of 21 buyers works with numerous internal stakeholders and over 2,400 vendors to deliver critical water and wastewater services to over a third of Michigan’s population.

With unwieldy paper-based processes impacting GLWA’s ability to collaborate with everyone involved in the procurement process, Sonya knew it was time to go digital. Working with Bonfire, she helped GLWA dramatically improve vendor relationships and launch a new initiative to bring more small vendors into the bid process.

Celebrate #BonfireProcurementHeroes with us!

Help us applaud the successes of your procurement peers. Connect with us on LinkedIn and Twitter to meet more #BonfireProcurementHeroes!

About the author

Bonfire Interactive blog author default

Bonfire Interactive

Bonfire helps public procurement teams reach better sourcing outcomes through an experience that’s blazingly fast, powered by peer insights, and so easy to use—vendors love it just as much as buyers do.

K-12 procurement teams discuss vendor diversity, BAFO strategies, and Bonfire tips at virtual meet-up

June 22, 2021 | Emily Lambert

Whether it’s been sourcing laptops so students can do school online, adjusting to welcoming students back to school safely, or adapting to new vendor diversity legislation, K-12 procurement teams have had a lot on their plate over the past year. At Bonfire, we’ve seen these challenges first-hand with the 90+ K-12 school districts we work with across 49 states and provinces. That’s why we decided to bring K-12 Bonfire users together for a virtual user-meetup, providing a space for procurement professionals to share peer insights and best practices. 

From June 15-17, attendees had the opportunity to hear from fellow K-12 procurement teams and Bonfire experts to unlock new ways to use the platform to address their challenges and needs, and get a sneak peek into new product features to come. Here’s an insider look into what attendees took away. 

Day 1: Panel and Roundtable

Our CEO Omar Salaymeh kicked off our user meet-up with some opening remarks that included a look back on procurement in 2020, as well as highlighting new Bonfire features coming in 2021—including new DBE tracking functionality, subcontractor visibility, access to RFP documents, and our latest approvals feature. Omar then gave a high-level view of the state of K-12 procurement today by diving into some stats from the Bonfire database. 

Slide from Bonfire K-12 meet-up showing project activity across K-12 clients

Then, we jumped into the panel “Procurement in 2021: Navigating Vendor Diversity & Best and Final Strategies.” The panel featured Kim Murphy at Gwinnett County Public Schools, Carrie Roberts at Atlanta Public Schools, and Benjamin Mora at Harlandale Independent School District.

Given new legislation that will make vendor diversity an increasing priority for many school districts, for the first half of this discussion, panelists shared how they use Bonfire to increase and track their vendor diversity efforts. For instance, Kim at Gwinnett County Public Schools started to track vendor records and local vendors in Bonfire, using certificate submissions in order to verify these registered vendors. Carrie at Atlanta Public Schools talked about how her organization focused on education and outreach to both the community and their internal clients in order to expose opportunities to more minority-owned and small businesses. For example, they saw a trend where minority vendors struggled with filling out the registration forms properly, so they developed joint education sessions with a practice project in Bonfire to show them how to do it. 

The second half of the panel discussion focused on Best and Final Offer (BAFO) strategies. A quick poll of the session attendees found that the majority (78%) use BAFO strategies on select opportunities. The consensus among the panelists is that BAFOs are really only effective if you are able to bring in a large enough pool of vendors, which is where Bonfire comes in. “Bonfire democratizes the process with instant communication to the vendors and your evaluators,” said Benjamin from Harlandale Independent School District. Other benefits that the Bonfire product brings to BAFOs, according to panelists, include the clear scoring insight that helps guide conversations with suppliers, the transparency it provides for executives, and Bonfire’s latest approvals feature. 

Day 2: Peer-led Toolkit Session

This interactive workshop was led by Wes Albinger, Procurement Coordinator for Milwaukee Public Schools (MPS). Wes provided an in-depth look at the value Bonfire has been able to provide the school district in the past year. 

Until early 2020, MPS used a strictly paper process, which became problematic with the district’s high volume of projects and internal/external scrutiny. Since implementing Bonfire…

  • MPS has been able to expand their use of Bonfire to include templates, multi-category decisions, questionnaires, and intake. 
  • Reviewers have consistently given positive feedback on Bonfire’s ease-of-use. MPS’s goal is to minimize evaluators’ effort and attention by only assigning relevant criteria to review, so that they can get back to their day jobs.
  • MPS has been able to incrementally add on functionality and use Bonfire according to their evolving comfort level and familiarity.

Wes ended his session by giving attendees an inside look into how MPS uses templates to save time and effort. 

Day 3: Product Day

On day 3, the Bonfire Product team walked users through the upcoming product roadmap, focusing on what was recently released, what’s in development, and what’s to come in the future. Bonfire’s latest feature releases—Approvals and Supplier Diversity—sparked lots of questions from users, who wanted to see the new product features in action. 

This user meet-up day consisted of two feedback sessions. In the first session, groups discussed how they start researching and leveraging their network to start projects on the right foot. In the second session, groups focused on how they start off projects and how they could use templates within Bonfire to reach more effective outcomes. Many users were embracing templates or had plans to build template programs in the near future. 

Overall, it was a fantastic week full of shared client insight, networking, and a look into K-12 procurement as we head into the second half of 2021. If you are a Bonfire user in academia, healthcare, utilities, or transit, keep an eye on your inbox—more info on upcoming user meet-ups for those segments is coming soon!

About the author

Bonfire Blog Author Emily Lambert

Emily Lambert | Bonfire Interactive

As the Content Marketing Strategist at Bonfire, Emily writes thought leadership for procurement teams in the public sector. Best practices content for procurement professionals doesn’t have to be a chore to get through—which is why Emily strives to strike the balance of writing educational yet engaging content that inspires sourcing experts and equips them to make the best purchasing decisions.

Sourcing smarter, saving paper, and leading eProcurement in New Jersey

June 1, 2021 | Bonfire Interactive

George Washington Bridge in Bergen County

Transposing thousands of line items from paper into Excel. Facing high-conflict moments while opening physical envelopes in front of a crowd of vendors. And, of course, dealing with countless inevitable paper cuts.

Those are just a few of the challenges Gerald Reiner, Bergen County’s Director of Purchasing, won’t miss now that the New Jersey county has transitioned from paper-based processes to Bonfire’s eProcurement platform.

“There was just so much paper,” Reiner says. “I can’t tell you just how many paper cuts I would get with bid openings. Not to mention, as you’re sifting through papers and everyone’s eyes are on you, looking for every little mistake so they can contend the bid if it’s close.”

As the largest county in New Jersey by geography and population, Bergen County jumped at the chance to streamline their processes when new state legislation brought on by the pandemic, namely Assembly Bill 3112, allowed local government and school districts to use eProcurement technology.

Since adopting Bonfire, their newly streamlined, digitized procurement processes are already driving overwhelmingly positive results — some they didn’t even see coming.

Serving New Jersey’s largest county

With a population of over 900,000, Bergen County runs an average number of solicitations that, within New Jersey, is second only to the State. The purchasing department sources goods and services for a diverse array of internal clients, including nine departments, a sheriff’s office, a prosecutor’s office, a surrogate’s office, New Jersey’s largest public hospital, and more.

While citizens have only a small window into purchasing activities — mainly roads, parks and plows, says Reiner — procurement teams know just how much sourcing goes on behind the scenes. Bergen County’s purchasing department sources a variety of goods and services, from professional consulting to veterinary pharmaceuticals, and everything in-between. 

Eliminating paper-based pain points

On top of the obvious safety risks that COVID-19 posed to in-person bid openings and evaluator meetings, even before the pandemic Bergen County had already been facing procurement challenges. Like any other government organization with predominantly paper-based processes, the County was dealing with issues like human error, significant project delays, and frustrated vendors.

Being limited to procurement processes that relied on paper and in-person meetings presented a host of challenges for every solicitation. Something as simple as procuring traffic signal repair parts involved weeks of transposing paper bids into Excel. “And then we would have to go through and make sure that everything was evaluated side-by-side after we transposed them, and hope we didn’t make an error,” Reiner says.

Bonfire delivers compliance, collaboration & security

Recognizing that paper-based and highly manual procurement workflows were limiting the busy purchasing team’s ability to meet their stakeholders’ complex and varying needs, Bergen County became one of the first public entities in New Jersey to transition to eProcurement.

Bonfire’s state-of-the-art procurement technology delivers on all of Bergen County’s security, vendor experience, and interdepartmental collaboration needs, all with fully-supported implementation.

Easy implementation

Implementing new eProcurement software in the middle of a pandemic came with some daunting change management demands, but Bonfire’s award-winning client implementation and support helped Bergen County get complete internal buy-in. “Our implementation specialist Krista was great because she not only helped us learn the platform, but she kept our implementation on track,” says Reiner.

Leveled-up security

Like every public entity, Bergen County needed a solution that protects their data while still ensuring a fair and transparent process. Bonfire meets their stringent criteria for fedRAMP compliance, consistent uptime, role-based access, and anti-virus security. 

A better vendor experience

Bonfire is also supporting Bergen County’s goal to drive more competitive solicitations and increase their vendor pool by increasing visibility into bids in the County and across New Jersey. With an improved, user-friendly experience, Bonfire ensures that vendors are able to submit their bids seamlessly, on time, and with support through email or phone. 

Boosted interdepartmental collaboration

According to Reiner, improved cooperation between departments is where Bonfire has delivered the most significant impact, providing a one-stop destination that’s easy to navigate and accessible to everyone. “We can work with our internal agencies or even our external consultants and we know that everyone is seeing the same information at once,” he says.

Improved processes for procurement, stakeholders & vendors

Delivering digitized procurement at every stage of the process, Bonfire empowered Bergen County to drive impressive results and return on investment, including:

  • 100% compliance with New Jersey local public contracts law
  • Seamless adoption for internal clients and vendors
  • 99% uptime, role-based access, virus protection, and fedRAMP-compliant data security
  • 50K+ pages of paper evaluations and bid submissions eliminated in less than a year

Better, faster sourcing decisions

As more public entities across North America make the switch to Bonfire, paper-based agencies are lagging behind. Learn how our intuitive, powerful, and easy-to-use platform can help you make better, faster sourcing decisions. Request a demo today

About the author

Bonfire Interactive blog author default

Bonfire Interactive

Bonfire helps public procurement teams reach better sourcing outcomes through an experience that’s blazingly fast, powered by peer insights, and so easy to use—vendors love it just as much as buyers do.

Case Study: Paving the way for eProcurement adoption in New Jersey

Bergen County

Illustration of Gerald Reiner, Director of Purchasing, Bergen County

When New Jersey legislation allowing local government and school districts in New Jersey to use electronic procurement (eProcurement) was passed, Bergen County was one of the first public entities to digitize their previously paper-based procurement processes. The County needed a solution that met their security, vendor experience, and interdepartmental collaboration needs—and Bonfire’s eProcurement solution fit the bill.

Download case study

Survey results: Here’s how the pandemic is shaping public procurement priorities in 2021

May 18, 2021 | Bonfire Interactive

Procurement professional adapting to remote work - one of the top priorities highlighted by our survey

2020 was a year of challenges tackled and lessons learned for public sector agencies. While no one could have predicted the pandemic or the events that unfolded as a result, procurement teams had no choice but to keep calm and source on.

At Bonfire, we celebrate the innovative thinking and quick action of procurement professionals in continuing to deliver critical public services through COVID-19. In order to learn as much as possible from your efforts in facing the demands of the pandemic and your outlook for 2021, we distributed a survey to public procurement professionals across the US.

The results, collected over December 2020 and January 2021, uncover key trends related to how procurement teams responded to the pandemic, how COVID-19 affected operations, and how these impacts have shaped procurement priorities and strategies for 2021.

Read on for an overview of key survey insights that you can use to establish benchmarks and inform your procurement strategy going forward.

Addressing 2020’s biggest challenges required digital solutions

Looking back to the early days of the pandemic when public procurement departments scrambled to source in-demand items – hand sanitizer, face masks, IT equipment, remote work software – it’s not surprising that supply chain shortages rank at the top of 2020’s biggest procurement challenges, affecting 65% of respondents. Given the current struggles of the vaccine roll-out, with agencies looking for emergency supplies, it’s clear those challenges have only continued.

Beyond sourcing frustrations, our survey results show that procurement teams were facing other key points of strain in the procurement process, including quickly finding new vendors in new categories, facilitating contactless bid submissions and public bid openings, and responding to new and/or urgent project requests.

For many teams reliant on paper-based processes, these challenges necessitated some degree of rapid digital transformation. Survey respondents reported three very different approaches to digitization during the pandemic, from no changes to temporary fixes to permanent shifts to digital operations.

Remote work continues to be a reality in 2021

A central goal of our survey was to explore the longer-term impacts of changes driven by the COVID-19 pandemic. By understanding how agencies reevaluated operations, procurement teams can strategize about what needs to change permanently to meet new stakeholder expectations.

When it comes to one of the biggest workplace shifts of 2020 – telecommuting – our results show that nearly half of respondents expect to go back to the office full-time in 2021. On the other hand, 30% will work from home more than 50% of the time. 

While the majority of procurement professionals expect a return to the office, many agencies will have to explore ways to accommodate a hybrid work environment in which nearly a third of employees perform at least half their work from home. On top of that, procurement teams will have to account for the new dynamics of evaluators and vendors, who may expect the option of a remote, digital experience.

Cooperative contracts are the most popular cost-cutting strategy

The consequences of COVID-19-driven financial pressures on public sector organizations cannot be underestimated. Slashed budgets and downsizing across public agencies in the US have resulted in a reevaluation and reprioritization of projects and spending. 

Our survey explores this topic by measuring procurement teams’ key priorities and strategies for driving savings in the coming year. With the need to explore innovative cost-cutting opportunities in 2021, 54% of survey respondents say they plan to pursue cooperative contracts.

This strategy allows public procurement teams to leverage the benefits of partnership and gain access to vendors that are already vetted by the contracting agent. They can avoid running a solicitation and provide a faster solution – accommodating the shortened time frame that more stakeholders have come to expect, according to our survey results.

Explore more insights

Many of the changes spurred by the pandemic will have wide-reaching, long-term consequences for public procurement. And, after a whirlwind pandemic year of new processes, technologies, and ways of working, many teams are only just beginning to get their bearings.

In order to build a strategy for the coming years that’s cost-effective, agile, and future-proof, public procurement teams will need to integrate the lessons of the past year and continue building on newly realized strengths and efficiencies. 

Get more insights to inform your strategy by downloading the full survey report.

About the author

Bonfire Interactive blog author default

Bonfire Interactive

Bonfire helps public procurement teams reach better sourcing outcomes through an experience that’s blazingly fast, powered by peer insights, and so easy to use—vendors love it just as much as buyers do.

How North Cowichan streamlined procurement using Bonfire Intake

May 17, 2021 | Bonfire Interactive

Two procurement professionals collaborating on requests using Bonfire Intake

How does your procurement team manage intake requests? If you’re like procurement coordinator Marla Bossons of the District of North Cowichan, requests could come in any number of formats, from phone calls to Post-It notes left on your desk to what she calls the “Friday afternoon drive-by.”

No matter what, juggling so many different intake channels makes it tough to work strategically, track progress, and get projects off the ground successfully.

Fortunately for Marla, all of that changed when North Cowichan implemented Bonfire, complete with the Intake module. By making the switch, the District has realized major process improvements that are supporting key procurement objectives.

For other public sector organizations hoping to improve their intake process, North Cowichan’s story shows how a more streamlined request system leads to direct benefits for your stakeholders and internal clients.

A procurement team of one

Like many small municipalities, North Cowichan has limited resources and needed a way to make their procurement procedures as efficient as possible.

Located on Vancouver Island on the west coast of Canada, the District has a population of approximately 32,000 residents. Since becoming a Bonfire client in 2018, they’ve processed over 100 projects through the platform.

That’s no small feat for a procurement team of one. With over 20 years in the finance department, Marla started working on procurement policies and procedures six years ago when she realized the value that process improvements could deliver to her community.

Enhancing the process with Bonfire Intake

Whether you’re flying solo like Marla or part of a larger procurement team, the reality is, all procurement professionals are working at or over capacity most of the time.

With so many responsibilities to juggle, everything you can do to streamline is a good thing. By implementing Bonfire, Marla says North Cowichan now has “a consistent, defensible, transparent process throughout the lifecycle of our projects” with notifications that keep projects on track, a central place for information, and heightened visibility into the pipeline.

 Bonfire Intake gives North Cowichan an efficient, easy-to-manage system for receiving all project requests. Instead of being brought in late to new projects or learning about them through emails, phone calls, impromptu conversations, Council meeting minutes, or Post-It notes, Marla is looped in from the start. Project managers are required to submit all requests through Bonfire, triggering an immediate notification to procurement.

An intelligent to-do list

Marla says “the Intake dashboard is now basically my to-do list.” From a single screen, you can see all project requests, including the number of unassigned, new, and draft ready requests. You can even check the Archive tab to review information about past requests.

For multi-person procurement teams, the option to assign projects is especially helpful, allowing you to distribute the work, while still having a bird’s-eye-view of all projects.

By tracking the status of requests and providing automated notifications and reminders to stakeholders, Bonfire Intake has saved procurement substantial time, reducing the need for back-and-forth correspondence about project requests. 

Project managers can go into Bonfire to get updates whenever they need to without having to reach out to procurement for a status report. The new intake process has also eliminated the need to email large files, since all documents for review can be shared through the module.

The benefits of centralized intake

Overall, North Cowichan’s new process using Bonfire Intake is a game-changer when it comes to tracking, prioritizing, and successfully posting projects. Not only does it make the process easier for all stakeholders, the risk of projects falling through the cracks is virtually eliminated. 

Most importantly, procurement is brought into every project from the get-go, allowing North Cowichan to plan strategically and set projects up to succeed. No last-minute scramble or overlooked priorities – just greater efficiency and value for the community.

For North Cowichan and other organizations using Bonfire Intake, a streamlined request process unlocks these benefits and more:

  • Improved efficiency driven by a consistent, trackable process for receiving project requests 
  • Complete visibility into the procurement pipeline, including planning, approval workflows, execution, and contract activity
  • Better collaboration across the organization, allowing stakeholders and internal clients to see all project requests at a glance, track progress, and distribute tasks
  • Simplified decision-making, thanks to a central dashboard that makes it easier for senior leaders to prioritize projects according to strategic goals

Bonfire Intake helps you start every project off on the right foot, maximize your team’s efficiency, and deliver more value for your organization. Join our upcoming webinar to learn more about Bonfire Intake and Approvals.

About the author

Bonfire Interactive blog author default

Bonfire Interactive

Bonfire helps public procurement teams reach better sourcing outcomes through an experience that’s blazingly fast, powered by peer insights, and so easy to use—vendors love it just as much as buyers do.

Now approvals are easier than ever with Bonfire

May 12, 2021 | Kyle Champion

Procurement team discussing their approvals process

Approvals are a key part of the solicitation process. But, all too often, they’re the source of serious headaches for procurement teams and stakeholders alike.

That’s because obtaining them is often an informal, manual process – using email chains and follow-up phone calls – that results in longer solicitation cycles, project delays, and poor visibility.

We know this issue hinders productivity for many procurement teams, which is why we’re so excited to announce the launch of our new Approvals feature, now an integral part of Bonfire.

Introducing Approvals in Bonfire

Using the new Approvals feature, you can capture your existing approvals process in Bonfire for consolidated visibility, turnkey compliance, and improved stakeholder engagement with solicitations.

Most importantly, you can say goodbye to unnecessary friction in the process and reclaim your time, so you can focus on your most challenging work.

 

 

Capture and streamline your existing approvals process

Here’s how the Approvals feature removes even more internal barriers to efficient solicitations, gets everyone on the same page and keeps projects running on time—making life easier for your procurement team and stakeholders:

  • Simplify the approvals workflow with standardized templates, straightforward forms, and concise email notifications and reminders.
  • Easily track approval requests at multiple stages of a purchase, from intake all the way through to awarding a vendor, and quickly generate reports.
  • Let Bonfire take care of the follow-up with your approvers through system-generated reminders to encourage timely review and submission of responses, as well as immediate notifications to buyers as soon as anything changes.
  • Improve efficiency with repeatable templates that let you identify stakeholders and get approval requests out quickly.
  • Eliminate the time crunch with heightened visibility into the status of all current, upcoming, and past requests on the approvals dashboard, helping you keep projects on time.
  • Automate compliance with turnkey reporting that tracks approval statuses across multiple people, emails, and phone calls and generates real-time audit reports.

Expedite approvals at every stage of the process

Ensuring stakeholders review and approve key elements of the solicitation process is essential. Sign-off needs to happen at multiple stages of the process, and the Approvals feature is designed to make it seamless and straightforward for everyone involved.

Beginning with intake, you can capture all approval steps alongside a new procurement request as it progresses and keep all details organized in one place. The Approvals feature provides a consistent experience for end users and a transparent view into the request status.

When it comes to creating requirements, Approvals delivers an audit trail, common approval steps, pre-scheduled email reminders, and notifications for late approvals, making it easier and faster to finalize RFP requirements with stakeholders.

Prior to bid posting, Approvals ensures all finalized documents are signed-off by relevant stakeholders, including end users, legal, procurement, and any other offices before posting. Anyone can be added as an approver — even non-Bonfire users. It’s also quicker to post addenda by getting quick approval on any Q&As, forms, or documents being shared.

Finally, when it comes to the award recommendation, Approvals streamlines the process of summarizing the results and putting forward a recommendation on which vendor to award.

Approvals minus the headache

Up until now, managing and responding to approvals in the solicitations process might feel like a time sink that adds more stress and administrative overhead to your already-full plate.

Approvals in Bonfire eliminates the burden by easily connecting all stakeholders in a fast, efficient, and streamlined workflow that’s purpose-built to solve procurement teams’ biggest barriers to efficient solicitations.

To see Approvals in action, join our upcoming webinar, where we will show you how to add approval requests, track them, and generate reports at every stage of the procurement process.

About the author

Bonfire product manager Kyle Champion headshot

Kyle Champion | Bonfire Interactive

At Bonfire, Kyle has worked closely with over 100 public sector agencies to implement their processes into Bonfire, then provide ongoing best practices and coaching as their teams grew and matured their use of the tool. In his current role, Kyle spends time in-market with customers to understand their needs and expectations of Bonfire and plays a leading role in prioritizing and guiding product development.

Give your suppliers a bid submission experience they’ll LOVE!

You’ve got enough on your plate so the last thing you want to worry about is a clunky bid submission experience that limits vendor responses to your projects or even worse–has frustrated suppliers flooding your inbox with support requests.

Bonfire’s award-winning vendor experience including on-call support and video tutorials provides your vendors with an experience they’ll thank you for.


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Support vendor diversity at your agency with Bonfire

Public procurement teams have the opportunity to promote the economic prosperity and social good of the communities they serve by levelling the playing field for all suppliers. New policies emerging from the Biden administration will make those efforts more important than ever, with greater emphasis on awarding RFPs to Disadvantaged Business Enterprises (DBEs).

With the Bonfire Solution you can encourage greater supplier diversity and ensure all prospective suppliers receive equal opportunity.


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