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May 12, 2021 | Kyle Champion
Approvals are a key part of the solicitation process. But, all too often, they’re the source of serious headaches for procurement teams and stakeholders alike.
That’s because obtaining them is often an informal, manual process – using email chains and follow-up phone calls – that results in longer solicitation cycles, project delays, and poor visibility.
We know this issue hinders productivity for many procurement teams, which is why we’re so excited to announce the launch of our new Approvals feature, now an integral part of Bonfire.
Using the new Approvals feature, you can capture your existing approvals process in Bonfire for consolidated visibility, turnkey compliance, and improved stakeholder engagement with solicitations.
Most importantly, you can say goodbye to unnecessary friction in the process and reclaim your time, so you can focus on your most challenging work.
Here’s how the Approvals feature removes even more internal barriers to efficient solicitations, gets everyone on the same page and keeps projects running on time—making life easier for your procurement team and stakeholders:
Ensuring stakeholders review and approve key elements of the solicitation process is essential. Sign-off needs to happen at multiple stages of the process, and the Approvals feature is designed to make it seamless and straightforward for everyone involved.
Beginning with intake, you can capture all approval steps alongside a new procurement request as it progresses and keep all details organized in one place. The Approvals feature provides a consistent experience for end users and a transparent view into the request status.
When it comes to creating requirements, Approvals delivers an audit trail, common approval steps, pre-scheduled email reminders, and notifications for late approvals, making it easier and faster to finalize RFP requirements with stakeholders.
Prior to bid posting, Approvals ensures all finalized documents are signed-off by relevant stakeholders, including end users, legal, procurement, and any other offices before posting. Anyone can be added as an approver — even non-Bonfire users. It’s also quicker to post addenda by getting quick approval on any Q&As, forms, or documents being shared.
Finally, when it comes to the award recommendation, Approvals streamlines the process of summarizing the results and putting forward a recommendation on which vendor to award.
Up until now, managing and responding to approvals in the solicitations process might feel like a time sink that adds more stress and administrative overhead to your already-full plate.
Approvals in Bonfire eliminates the burden by easily connecting all stakeholders in a fast, efficient, and streamlined workflow that’s purpose-built to solve procurement teams’ biggest barriers to efficient solicitations.
To see Approvals in action, join our upcoming webinar, where we will show you how to add approval requests, track them, and generate reports at every stage of the procurement process.
Kyle Champion | Bonfire Interactive
At Bonfire, Kyle has worked closely with over 100 public sector agencies to implement their processes into Bonfire, then provide ongoing best practices and coaching as their teams grew and matured their use of the tool. In his current role, Kyle spends time in-market with customers to understand their needs and expectations of Bonfire and plays a leading role in prioritizing and guiding product development.
See Approvals in action in our upcoming webinar