New Jersey’s eProcurement legislation, and what it means for your team

Legislation passed this fall makes it possible for local government and school districts in New Jersey to use electronic procurement technology in their procurement activities. 

Read on for a quick primer on Assembly Bill 3112, and what it means for your procurement team! 

 

The Basics of A-3112

 

Who is impacted: New Jersey organizations subject to “Local Public Contracts Law” and “Public School Contracts Law.” This does not impact those subject to “State College Contracts Law.” 

What changes: Procurement teams are now authorized to use electronic procurement technologies for the procurement of goods, services, public works construction, and sale of surplus personal and real property. 

Procurement teams must continue to advertise projects in their local newspapers, but can also post and receive vendor submissions online. 

Why: eProcurement technology makes it easier to carry out the procurement process while maintaining the integrity of the process and decreasing the risk of litigation. The assembly’s analysis found that while there is an upfront cost to implementing eProcurement, in the long run local costs are predicted to decrease as a result. 

 

Three key benefits of eProcurement

 

Using eProcurement technology to post bid and RFP opportunities online and receive submissions has many benefits. 

Efficiency

Gif of Bonfire project dashboards

Bringing the procurement process online frees up your procurement team from routine administrative tasks such as: 

  • Receiving and checking paper submissions 
  • Scanning in documents
  • Creating Excel scorecards and copying-and-pasting scores 

The process is easier for vendors, too, giving them one online location to view all project information (including any addenda or Q&A responses), then make their submission online at their convenience. 

With less paperwork, procurement teams are able to run bid and RFP projects up to twice as fast. 

 

Consistency and standardization 

Vendor submission process Gif

Centralizing the bid and RFP process brings all of your organization’s bids and RFPs into one central location. This makes it easy to see where you’re at, including the progress of all active projects, and what’s coming up next. 

You can also create bid and RFP templates to enforce a standard project set-up across all buyers, ensuring that all the compliance boxes are checked. 

 

Easy reporting

Scoring Summary

By managing the bid and RFP process online, you immediately eliminate the challenges of data storage and accessibility that comes along with paper files. All vendor records, proposal information, and scoring summaries are captured in one online platform. It’s easy to customize and export reports at the click of a button. 

 

Experience eProcurement for yourself! Book a live demo to see why Bonfire is trusted by public procurement teams in New Jersey.